Tag Archives: documentation

**Update** – New Paragon Documentation by Specialty

Progress / Resident Progress and Consultation Notes are now available by your “Specialty“. The breakdown of these documentation via specialty will make it easier for all Physicians’ to understand the type of note documented for each patient profile. The content for all the notes are the same for all of the specialties. This is active for all locations: Huntley, McHenry and Woodstock. When searching for a documentation, you can search by your specialty, so the result(s) can be populated unique to your specialty.  Below are the new specialties added for each of the note title. Review the image below, on how the documentation list would view once signed.

Specialties included for Progress / Resident Progress and Consultation Notes are:

  1. Cardiology
  2. Pulmonary
  3. ID
  4. Nephrology
  5. GI
  6. Endocrine
  7. Neurology

Naming convention to search for each specialty:

Your Specialty” Consultation Note – example:  Cardiology Consultation Note

Your Specialty” Progress Note – example: Cardiology Progress Note

Resident “Your Specialty” Progress Note – example: Resident Cardiology Progress Note






**UPDATE** – NEW History and Physical Update 1001 Documentation in Paragon

History and Physical Short form is no longer available for any sites.

The new “History and Physical Update 1001” will replace the short form.  Providers must use the History and Physical 1000 for INITIAL documentation.

History and Physical Update 1001 is to be only used for updates to H&P’s created within the last 30 days for out-patient procedures and inpatient admissions.

If a History and Physical 1000 does not exist, one must be completed.

Please review the visual below for additional information.

Certificate of Death Worksheet

Please review the pdf below on how to properly fill out a Certificate of Death:

Certificate of Death Worksheet


Box 24-Cause of Death: Disease or Injury

  • Part 1:

    NOT mechanism
    NOT cardiopulmonary arrest or unknown

  • Part 2:

    Contributing Factors

  • Box 29:Manner

    • MDs can only certify if NATURAL death

    Box 30-36

    • ONLY completed by Coroner

    ICD-10 Physician Documentation Education in October 2014

    Centegra Health has partnered The Advisory Board Company to launch an ICD-10 Physician Documentation Education in October 2014.

    Join us for a clinician-led introduction to the importance of ICD-10 and documentation improvement. This session will be focused on how simple word choice has a dramatic impact on the perceived acuity of our patients. Specifically, attendees will benefit from:

    • Getting credit where credit is deserved: accurate reflection of SOI, ROM, and quality scores
    • Strategies for improved documentation supporting SOI and ROM for today that will ease the transition to ICD-10

    We provide excellent care to our patients. This effort is not about changing the way we practice medicine, or demanding that we document more; rather, it’s about getting credit for all that you do and helping us document in a way that captures all the good work we do now as well as in the ICD-10 environment.

    Thank you in advance for taking the time to help Centegra achieve our quality goals.

    Kumar Nathan, MD
    VP, Clinical Effectiveness

    Irfan Hafiz, MD
    VP, Medical Affairs







    10/20/20147 to 8amInternal Medicine
    (Internal Medicine, Hospitalists, Family Medicine, Gastroenterology, Hepatology)
    Centegra Hospital-Woodstock3701 Doty Rd., WoodstockA
    10/20/201412 to 1pmAllergy/Immunology
    (Allergy, Immunology, Infectious Disease, Rheumatology)
    Front St. IT Conference Room213 Front St. McHenry6
    10/20/20146 to 8pmGeneral Surgery
    (General; Trauma;Cardiac; Cardiothoracic; Plastic; Colorectal; Pancreatic; Hepatic; all other surgical specialties)
    Centegra Hospital-Woodstock3701 Doty Rd., WoodstockA
    10/21/20147 to 8amCritical Care
    (Intensivists, Pulmonology, Anesthesia)
    Centegra Hospital-Woodstock3701 Doty Rd., WoodstockA
    10/21/201412 to 1pmInternal Medicine
    (Internal Medicine, Hospitalists, Family Medicine, Gastroenterology, Hepatology)
    Front St. IT Conference Room213 Front St. McHenry6
    10/21/20146 to 7pmPediatrics
    (Pediatrics, Newborns, Pediatric Surgery)
    Centegra Hospital-Woodstock3701 Doty Rd., WoodstockA
    10/22/20147 to 8amEmergency Department
    (ED and Urgent Care)
    Centegra Hospital-McHenry4201 Medical Center Dr., McHenryD
    10/22/201412 to 1pm CardiologyFront St. IT Conference Room213 Front St. McHenry6
    10/22/20146 to 8pmObstetrics and Gynecology
    (Obstetrics, Gynecology, Surgical, Gynecology, Gynecologic Oncology)
    Centegra Hospital-McHenry4201 Medical Center Dr., McHenryD
    10/23/20147 to 8am Orthopedics/Orthopedic SurgeryCentegra Hospital-McHenry4201 Medical Center Dr., McHenryD
    10/23/201412 to 1pmNeurosurgery
    (Neuro-Oncology Surgery, Neurosurgery-spine, Neurosurgery-vascular)
    Front St. IT Conference Room213 Front St. McHenry6
    10/23/20146 to 7pm CardiologyCentegra Hospital-Woodstock3701 Doty Rd., WoodstockA

    Finding Visit ID’s for Pre-Registered Patients

    Finding Visit ID’s for patients that are pre-registered for a procedure, study, or surgery can be done in 2 quick steps.

    While inside your census (My Patients or Group & My Patients) switch the Bed Filter and the Pt. Type to ALL and click search.


    Click Picture To Enlarge

    Your census list will be expanded to show “Pre-Reg” patients. Pre-Reg patients are patients that have been pre-registered for imaging studies, procedures, or surgery. The Visit ID will show up in the same place as the admit patients.


    Click Picture To Enlarge

    Please remember to use the Visit ID when dictating.

    For questions or concerns, please contact Michael Millare or Prapti Desai at (815)759-4330.

    Routine Printing Discontinued

    Effective immediately, routine printing of the following transcribed documents will be discontinued:

    • H&P’s
    • Consults
    • Progress Notes
    • Operative Reports
    • PFT
    • ECG
    • EMG
    • Sleep Study
    • Stress Test
    • Cardiac Cath
    • EEG
    • TEE

    In lieu of printing the above documents, please refer to HPF. For questions regarding accessing HPF and viewing documents, please contact Michael Millare or Prapti Desai at (815)759-4330.

    For a printable copy of this memo click here.

    2 Midnight Rule Macro Update

    There are updates to the 2 midnight macros for documentation. All future macros will begin with a period (.). This will allow for consistent naming. The previous 2 midnight macro will continue to work as well.


    The patient is expected to need 2 midnights of inpatient care for the management of (add diagnosis) that is complicated by (add co-morbidities), and who has a significant risk of (add complications) if not hospitalized.


    The patient’s (add S & S or Diagnosis) improved after (add outline of treatment) in less than 2 midnights. Therefore, the patient is being discharged (add date) to (add destination) to follow up with Dr. (add physician) in (add # days) days.

    This is a link to the complete list of macros

    Tips on documenting AMS

    AMS is a term with many potential clinical meanings, but is considered “confusion” when the patient’s medical record is coded.

    To ensure the complexity of care rendered is accurately reported, please consider using the following definitions, when appropriate, rather than the term “altered mental status”.

    • Encephalopathy – Nondegenerative diffuse brain disorder secondary to an underlying process, eg. sepsis, toxic, metabolic, hypertensive, hepatic, anoxic. The hallmark is altered mental state.
    • Delirium – Disturbance of consciousness with reduced ability to focus, sustain, or shift attention. Disorganized thinking, agitation, misperceptions of sensory stimuli, and visual hallucinations.
    • Dementia – Progressive decline in mental processes. Memory impairment , cognitive disturbances, and a disturbance in executive function.
    • Stupor – State of baseline unresponsiveness that requires repeated application of vigorous stimuli to achieve arousal.
    • Coma – State of unresponsiveness in which the patient lies with eyes closed and cannot be aroused, even with vigorous stimulation.
    • TIA – Brief cerebral, spinal, or retinal ischemia without acute infarction. Cerebral Embolus or Thrombus (without infarction) is usually an underlying cause of TIA.
    • Stroke – Neurological Symptoms with evidence of stroke on neuroimaging
    • Aborted Stroke – “Stroke in Evolution” – Transient neurologic symptoms due to ischemia with a normal MRI. Therapeutic efforts (e.g. tPA) may play a role.
    • Psychosis –Disturbance in perception of reality. Delusions, hallucinations, and thought disorganization.


    The diagnoses for inpatients can be written as “possible”, “probable”, “suspected”, “likely” or “rule out”

    Where can I find past immunization history?

    Past information such as immunizations, implants, procedures can be found in the patient profile.

    • Patient profile can be accessed through the reports tab.

    • Now select “Patient Profile” from the drop down menu.

    • Select immunization from the list.


    • The vaccine, dose and administration date should be available.