AIDET is a simple acronym that represents a very powerful way to communicate with people who are often nervous, anxious and feeling vulnerable.
Acknowledge — Greet people with a smile and use their names if you know them. Attitude is everything. Create a lasting impression.
Use phrases such as “Good morning/afternoon, Ms. Jones. We’ve been expecting you and we’re glad you are here.”
“Good morning/afternoon, Mr. Smith. Welcome to Centegra. We want to make your visit as convenient as possible. Would you please take a moment to confirm that we have your most current information?”
Introduce — Introduce yourself to others politely. Tell them who you are and how you are going to help them. Escort people where they need to go rather than pointing or giving directions. Providing some background on your qualifications can be helpful. Do set the stage for your colleagues by saying something good about them (managing up).
“My name is Karen and I will be conducting your test today. I am a certified ultra sonographer and I do about six of these procedures a day. Do you have any questions for me?”
“Mrs. Smith, you will be seeing Dr. Jones today. He is an excellent physician. He is very good at listening and answering patient questions. You are fortunate that he is your physician.”
“Mr. White, Dr. Williams would like you to have an X-ray in our radiology department. We have an excellent team of radiology technicians who use state-of-the-art equipment. I’m confident you will have a great experience.”
Duration — Keep in touch to ease waiting times. Let others know if there is a delay and how long it will be. Make it better and apply service recovery methods when necessary.
“Dr. Jefferson had to attend an emergency. He was concerned about you and wanted you to know that it may be 30 minutes before he can see you. Are you able to wait or would you like me to schedule an appointment for tomorrow?”
Explanation — Advise others what you are doing, how procedures work and whom to contact if they need assistance. Communicate any steps they may need to take. Make words work. Talk, listen and learn. Make time to help. Ask, “Is there anything else I can do for you?”
“The test takes about 30 minutes. The first step is drink this solution and the we’ll have you wait 20 minutes before we take a blood sample. Would you like to read while you wait?”
Thank You — Thank somebody. Foster an attitude of gratitude. Thank people for their patronage, help or assistance. Use reward and recognition tools.
“Thank you for choosing Centegra. It has been a privilege to care for you.”
“Thank you for your call. Is there anything else I can do for you? I have the time.”